Last updated: November 2026
In short: HireCheck stores the records you create so you can run your equipment inspections. We do not sell your data or your customers' data. We use a small number of other companies to host and run the service, and they are listed below.
HireCheck is a software product owned and operated by Daxies Web Design (ABN 16 813 608 279), based in Perth, Western Australia. In this policy, "we", "us" and "HireCheck" mean Daxies Web Design. "You" means the business or person who signs up for HireCheck, and "your customers" means the people your business hires equipment to.
For the information you and your staff put into HireCheck about your own customers, you decide what is recorded and why. We store and process it for you to provide the service.
About you and your staff: your name, email address, business name, phone number if you give it, and a password (stored only as a one-way hash, so we cannot read it). We also keep a log of actions taken in your account, such as adding equipment or recording an inspection.
Equipment and inspection records: equipment details, inspection dates, condition ratings, notes, checklist answers, damage flags, certificates and their expiry dates, and any documents you upload.
Photos and signatures: photos taken during inspections, drawings marked on photos, and signatures captured on screen.
Location: if you allow it, the GPS position of the device at the time of an inspection. This is optional. You can say no, or withdraw permission in your device settings, and inspections still work.
Your customers' details: if you enter them, a customer's name, email address and hire reference.
Driver's licence photos: if your staff choose to capture a customer's licence, the photo is stored separately from other photos. Only admins on your account can see it, it is never shown on reports, customer pages or in any copy to cloud storage, and it is deleted automatically after the number of days you set (90 by default).
Billing: payments are handled by Stripe. We receive your plan, billing status and a Stripe customer reference. We do not see or store your card number.
Technical data: basic information needed to run and secure the service, such as your sign-in token, IP address in server logs, and your browser type.
We do not sell personal information, and we do not use your records for advertising.
We use these providers to run HireCheck. Each only receives what it needs for its job.
These companies may store data on servers outside Australia, including in the United States and Europe. We may also share information if the law requires it.
If an admin chooses to connect Google Drive, HireCheck asks Google for permission to add files to that person's Drive. Here is exactly what that means:
HireCheck's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We do not use Google data for advertising, and we do not sell it. No person at HireCheck reads the contents of what is copied, except where you ask us for support and agree, or where the law requires.
We keep your records while your account is active. If you cancel, your data may be kept for up to 30 days so you can export what you need, and then it is permanently deleted. Driver's licence photos are deleted sooner, after the retention period set on your account. You can ask us to delete your account and records earlier at any time.
Traffic to HireCheck is encrypted in transit. Passwords are stored as one-way hashes. Google Drive tokens are stored encrypted. Access to your records requires a sign-in, and licence photos are limited to admins. No online service can promise perfect security, so please use a strong password and remove staff logins when people leave your business.
You can ask us for a copy of the personal information we hold about you, ask us to correct it, or ask us to delete it. If you are one of a hire business's customers and want to see or correct your details, please contact that business first, because they decide what is recorded. We can help them respond.
Daxies Web Design handles personal information in line with the Australian Privacy Principles in the Privacy Act 1988 (Cth). If you are not happy with how we handle a request or complaint, you can contact the Office of the Australian Information Commissioner at oaic.gov.au.
HireCheck keeps a sign-in token and some settings (such as your theme) in your browser so you stay signed in and the app works with no signal. HubSpot may set its own cookies on our website pages. You can clear or block these in your browser settings, but you may then need to sign in again.
We may update this policy from time to time. If a change is important, we will tell account holders by email or an in-app notice. The date at the top shows when it was last updated.
For privacy questions or requests, contact Daxies Web Design: